Academic Advisor Supervisor (Finance)

Academic Advisor Supervisor

Saskatchewan Distance Learning Centre requires a permanent, full-time, 12-month Academic Advisor Supervisor. The position can be located at the campus in Saskatoon or Kenaston and will be based on the principal residence of the successful candidate. The position will commence on July 28th, 2025, or a mutually agreed upon date.

Sask DLC is a Treasury Board Crown Corporation, created to deliver high-quality and equitable online learning programs to students across the province. Sask DLC's head office is located in Kenaston, with an administrative office in Regina, and regional campuses located in Estevan, Kenaston, La Ronge, Moose Jaw, Neilburg, Nipawin, Prince Albert, Regina, Saskatoon, Swift Current and Yorkton.

Academic Advisor Responsibilities

Reporting to the Executive Director of Information Systems, the Academic Advisor Supervisor is responsible for leading and supporting a team of Academic Advisors who guide students in achieving their academic and career goals. This role oversees the delivery of high-quality advising services related to Ministry of Education graduation requirements, post-secondary admission pathways, course registration, and student planning. The Supervisor ensures the team maintains up-to-date knowledge of Saskatchewan's educational regulations and a broad range of post-secondary institutional requirements.

Primary Responsibilities

Team Leadership & Supervision

• Provide direct supervision, mentorship, and professional development to Academic Advisors across the province.
• Schedule, assign, and monitor work, ensuring effective student service delivery and equitable workload distribution.
• Lead regular team meetings and performance reviews to promote continuous improvement and consistency in advising practices.

Academic Advising Oversight

• Ensure accurate and consistent advising regarding Saskatchewan Ministry of Education graduation requirements.
• Guide advisors in supporting students with course selection and high school program planning.
• Ensure advisors are knowledgeable and up to date with current post-secondary admission criteria and institutional requirements.

Post-Secondary Pathway Guidance

• Oversee the dissemination and use of post-secondary Registrar handbooks, calendars, and application processes.
• Ensure advisors provide tailored guidance on admission requirements for Saskatchewan-based and national post-secondary institutions.
• Foster relationships with post-secondary institutions to maintain current program information.

Data and Reporting

• Track student advising outcomes and service metrics to evaluate program effectiveness.
• Provide reports and feedback to the Executive Director of Information Support and other stakeholders on student advising trends and concerns.

Policy and Compliance

• Ensure advising practices align with Sask DLC and Ministry of Education policies, equity and accessibility principles, and student confidentiality regulations.
• Stay informed of provincial education policy changes and advise on implications for student advising services

Additional Duties as Assigned

• Contacting and enrolling full-time online students into courses, maintaining student graduation plan data to meet Ministry of Education requirements as well as incorporate courses for admission requirements to post -secondary programs;
• Maintaining accurate data in our DLCgo system as well as supporting Excel spreadsheets that track student's graduation status;
• Having knowledge and understanding of courses offered and different programs (regular, French immersion, Adult 12 and graduated students) and requirements;
• Working with Student Support Teachers to assist in Grade 9 -10 Transition Plans;
• Updating parents and students of new programs available to students;

Knowledge, Skills, and Abilities

• Ability to work independently.
• Demonstrate excellent interpersonal skills including an ability to establish rapport with students.
• Maintain a calm demeanor and work collaboratively within a team environment.
• Demonstrate excellent organizational and time management skills.
• Keep accurate and timely documentation.
• Demonstrate an ability to adapt to the changing needs of students.
• Willingness to learn new skills and strategies to effectivelysupport the needs of students.

Education and Experience

• Bachelor's degree in Education, Counseling, Commerce, or a related field (Master's degree preferred).
• Minimum 5 years of experience in academic advising, student services, or a related field.
• Minimum 3 years of leadership, coordination, or supervisory experience.
• Experience in a distance or online learning environment is considered an asset.

Employment Conditions

• Office environment/setting.
• Typical core office hours (8:00 a.m. to 4:30 p.m. with 30 minute lunch) Monday to Friday.
• As with all positions, the Academic Advisor Supervisor, demonstrates an attitude of safety by always ensuring safety of self and others within the workplace.

Sask DLC is committed to workplace diversity which reflects the diversity of the students and communities we serve. Applications are encouraged from First Nations and Métis candidates.

What We Offer

Salary (Level 6 $27.69/hr to $30.83/hr) and benefits for this position will be in accordance with C.U.P.E. 5544 Collective Agreement September 1, 2024, to August 31, 2027.

To Apply: Interested applicants are invited to complete an online application by creating an account in UKG. Candidates are required to include a resume with cover letter and contact information for at least three professional references.

Any questions regarding this position can be directed to:

Jessica Foster

Executive Director, Information Systems

Saskatchewan Distance Learning Center

Jessica.Foster@saskDLC.ca

Applications will remain open until July 14th, 2025.

*The successful candidates will be required to submit a satisfactory criminal record check (vulnerable sector) as a condition of employment.

*We thank all those who apply for this position; however, only those selected for an interview will be contacted.