Buyer (Finance)

This incumbent is responsible for ensuring an uninterrupted supply of materials in support of the manufacturing schedule. Through careful analysis, anticipate and avert any negative situations that may impact customer satisfaction. Minimizing inventory levels and maximizing inventory turns are essential. The incumbent is also accountable for vendor performance. This includes but is not limited to, the tracking of on-time delivery, the taking of appropriate action in maintaining vendor performance where needed, blocked invoice analysis and correction, as well as fostering a positive working relationship.  Maintenance and accuracy of systems data, as related to this function, is also primary; this includes all General, Inventory, Purchase and Order data parameters. The incumbent is responsible for becoming knowledgeable of specific company units, specific commodities, groups of material, service, transportation requirements, their uses and application, their supply and availability sources, and the price, quality, vendor performance, and market conditions of specified requirements. The incumbent is responsible for becoming familiar with the company's purchasing policy and local requisition and purchasing procedures and recognizes, coordinates, and communicates when required, commodities that can more economically be centrally purchased.

What are the responsibilities of this role? 

• Print and process all PRP demand report location warehouse daily. Maintain demand of extra PRP material as required. Determine if there is any existing inventory and if existing, create a warehouse order to eliminate demand in the system.
• Report all BOM errors to the BOM group for corrective action.
• Print the MRP report for the appropriate warehouse and evaluate suggested MRP purchase orders for validity. Placing respective purchase order with the correct supplier.
• Evaluate change orders, by E-mail, pertaining to both PRP and MRP materials. Approve or reject, taking into account standard lead times and priority of the order.
• Enter pricing and set-up charges on purchase orders for specials, prior to receiving.
• Check purchase orders for accuracy of information before forwarding to the supplier. Reviews all confirmed commitments received with respect to the overall value to the company as to delivery, price, payment terms, and vendor selection quality, so as to report any loss to the company both to purchasing and management.
• Track and expedite materials where necessary, through the use of the late PO report, to ensure on-time delivery. Monitors open transactions through completion and closing of said transactions and informs as necessary vendors, requisitioners, and appropriate management on order status and delivery.
• Evaluate all received requisitions for all required for completeness, description, appropriate approval, delivery date, and designated receipt point and execute only valid Goods and Services requisitioned requirements. Communicates purchasing policies and requisition procedures to all requisitioners and potential requisitioners in the designated area of responsibility.
• Assist in maintaining inventory accuracy, by monitoring with the assistance of production, any BOM versus work-order discrepancies. Ensure that inventories are adjusted through the cycle counting process.
• Work in conjunction with, all departments and suppliers to achieve the goal of customer satisfaction. Establishes and maintains rapport and business association with suppliers and appropriate salespeople and directs vendor technical and operating expertise as required to appropriate internal personnel.
• Identify and Implement methods for inventory stocking improvements, both at the supplier and at your specific location. Monitors inventory levels and disposes of surplus or obsolete material in an appropriate manner.
• Communicate with production on a consistent basis, regarding any material problems, which may cause the scheduling of customer orders to be altered. Attend production meeting to represent materials department.
• Maintain and update all Purchasing item Master data in ERP system.
• Maintain and update material pricing, through the Price and discount session within the ERP system.
• Assist in the processing of Blocked invoices by functional area of responsibility.
• Maintain a consistently low PPV on all items within your functional area.
• Commodity analysis of current and potential substitutions. Keeping in mind, the fit form and function criteria.
• Cost reductions of materials through the Initiation and participation in the benchmarking process which will include, but not be limited to, the potential re-sourcing of appropriate vendors, along with the negotiation of pricing, terms and conditions.
• Act as backup other buyers within the department.
• Forecast material requirements with the help of historical data.
• Perform all other assigned duties as required.
• Consistently follows EHS general rules and procedures and is aware of the EHS policy.

What qualifications are preferred? 

• Post-secondary education and/or 5 years of equivalent job-related experience.
• Formal purchasing training and or certification an asset. Should include courses regarding laws and regulations that pertain to the procurement of these requirements as they pertain to delivery and usage of the specified item at the required location of use.
• Must have an excellent understanding and experience with ERP systems. (Specifically, Material Requirements Planning and Inventory Control practices.) Baan experience preferred.
• Commitment to process control discipline, including documentation of policies and procedures where necessary.
• Articulate and computer literate. (Microsoft Office and Google Workplace).
• Ability to work in a fast-moving stressful environment.
• Accurate and precise with above-average organizational skills.
• Ability to work independently and with team members.
• Ability to handle multitask assignments and prioritize work on demand.
• Personable, with a high level of “people” and communication attributes, both oral and written.

Teknion is committed to supporting a culture of diversity and accessibility across the organization.  It is our priority to remove barriers to provide equal access to employment and support a diverse workforce. 

A Human Resources representative will consult with applicants contacted to participate at any stage of the recruitment process who request an accommodation. Information received regarding the accommodation needs of applicants will be addressed confidentially.

Skills

Required

• Customer Service
• Global Sourcing
• Kanban
• Negotiation
• Cost Reduction
• Supply Chain
• Supplier Performance

Preferred

• Strategic Sourcing

See job description